The Center for Gender & Refugee Studies (CGRS) defends the human rights of people seeking asylum in the United States. With strategic focus and unparalleled legal expertise, for 25 years CGRS has championed the most challenging cases, fought for due process, and promoted policies that deliver safety and justice for refugees.
We are the trusted partner and proven resource for legal services providers and human rights organizations and bring invaluable data and compelling personal stories to shape the public narrative. Through technical assistance and training, we empower advocates to take on complex asylum cases, providing them with the tools they need to craft winning arguments and secure protections for their clients. We also use strategic litigation to advance sound asylum laws and protect due process rights. And our policy advocacy and education work provide critical expertise to policymakers at all levels of government, leading the movement to honor our commitments to refugees and asylum seekers under U.S. and international law. CGRS is committed to building an anti-racist and anti-oppression organization that lives its values internally and externally.
CGRS seeks an administrative assistant to support the important work of our dynamic staff. A successful candidate is a responsible and detail-oriented self-starter who takes initiative to improve the smooth functioning of our dynamic office. They will provide critical administrative support to the Center’s staff as needed, supporting primarily our finance and development teams. They will bring strong organizational skills, the ability to easily multi-task, will be comfortable with technology, and are committed to refugee rights.
Typical duties and responsibilities include, but are not limited to:
Assist with financial data entry, processing, and reconciliation.
Prepare and process expense reports and reimbursements.
Maintain accurate and organized financial records.
Provide support for grant management, including tracking budgets and expenditures.
Assist with audit preparation and related tasks.
Manage donor databases and maintain accurate donor records.
Assist with donor correspondence and acknowledgment.
Provide logistical support for fundraising events and activities.
Manage calendars, schedule meetings, and arrange travel for team members.
Organize general office supplies, including both our physical space and supporting those working remotely.
Assist in onboarding of all new staff, consultants, interns, and volunteers, providing orientation and introduction to all office and UC Law SF-wide systems.
Support staff, interns, and volunteers with questions/issues relating to computers, printers, email, and network issues by liaising with UC Law SF IT department and troubleshooting where applicable
Liaise with other UC Law SF departments
Assist with printing and mailing needs
Organized, reliable, and efficient, open to learning new things, and creative and innovative approach to improving office systems.
Strong interpersonal communication skills.
Tech-savvy with working knowledge and experience with Microsoft Office (Word, Excel, and PowerPoint) and a wide range of web and database software.
Ability to take initiative, prioritize with minimal supervision and work independently, as well as being able to contribute as a member of a team.
Strong work ethic and attention to detail.
Trustworthiness with sensitive and/or confidential personnel, financial, and case information.
Enthusiasm for the role that administration support plays in the critical work of social justice and supporting CGRS’ entire team to execute our important mission.
Commitment to protecting and promoting the human rights of refugees.
The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.
$25 - $28.84/hour
Comprehensive medical, dental and vision insurance coverage
Flexible Spending Accounts for transportation-related, healthcare, and dependent care expenses
Employee Assistance Program
Life Insurance, Disability Insurance, and Legal Insurance
University of California Retirement Plan (a defined benefit plan)
Deferred Compensation Plans/Pre-tax Retirement Savings Programs
Fifteen paid holidays per year
Generous vacation and sick leave
Commuter Benefits Program
To apply, please submit a cover letter and resume at this link. ** CGRS will review applications on a rolling basis and encourages individuals to apply by Friday, August 30, 2024.**
Please note: This position has been designated as “sensitive” and requires a pre-employment background check.
Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Not all applicants will be contacted for an interview.
The position is open until filled.
UC Law SF is an equal opportunity employer. UC Law SF strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Law SF is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.