The Field Office Assistant II serves as administrative support to Political Action staff, and other professional AFSCME staff in the New York Area office. This role works closely with our AFSCME Political team to support our union members!
Duties:
Performs clerical duties which includes answering phone calls, receives visitors, opens and distributes mail, maintains office equipment, and orders office supplies.
Produces letters, memos, reports and other documents.
Proofreads for accuracy, grammar, punctuation, and clarity.
Duplicates and circulates documents to AFSCME staff and affiliates, elected officials and NYS Legislative staff accordingly.
Processes bills, scans invoices, and provides to AFSCME Accounting Department.
Maintains lobbying records for COELIG (Committee on Ethics and Lobbying in Government) on behalf of Political Action staff; works with staff to submit semi-annual and bi-monthly COELIG reports.
Responsible for adhering to reporting deadlines and tracking ethics training requirements.
Manages and updates internal list of AFSCME NY political contributions, including information needed for wire transfers, such as ACH info, W9s and committee names, addresses, etc.
Makes travel reservations as requested. Prepares travel itinerary and confirms plans.
Manages AFSCME NY Political Action staff calendar: schedules appointments, makes and shares calendar invitations, hosts Zooms as needed.
Plans and handles all logistics/arrangements for conferences, receptions and political action meetings.
Submits weekly reports on a variety of topics.
Performs other duties as assigned.
REQUIREMENTS:
Education and Experience
High school graduate or equivalent.
Skills Requirements:
Proficient use of software programs particularly MS Office; or any equivalent combination of education and experience which provides the following knowledge, abilities, and skills.
Proficiency in the use of all Microsoft Office products, including Outlook, OneDrive, Word and Excel.
Ability to track and manage annual budget for office supplies, events/conferences, and political contributions.
Thorough knowledge of office practices and procedures.
Thorough knowledge of office equipment, such as copier, telephone and other similar machinery.
Knowledge of grammar, spelling and punctuation to proofread and compose simple and routine correspondence.
Ability to establish and maintain effective working relationships with co-workers.
Communication skills sufficient to exchange complex information.
Ability to supervise and coordinate the work of other office support personnel.
Prior experience with State Watch or LRS tracking systems a plus.