Job Title: Campaign Coordinator
Campaign: Eileen Laubacher for U.S. House, CO-04
Reports To: Campaign Manager, Taylor Gillespie
Location: This is a primarily in-person role based in Colorado’s 4th Congressional District. You
are expected to work on-site most weekdays, with limited telework flexibility. Evening and
weekend availability is required for in-person events and campaign activities.
Position Overview
The Campaign Coordinator is a mission-critical team member helping drive the campaign’s
fundraising, events, and day-to-day operations. This is a hands-on, high-impact role for
someone who thrives in a fast-paced environment and wants to be at the heart of a competitive
congressional campaign. You’ll spend about half your time managing candidate call time and
donor follow-up, with the rest split between staffing events and supporting the campaign’s
administrative and scheduling needs.
Key Responsibilities
Call Time Management (20%) - Draft and maintain daily/weekly call time schedules
with the Finance Director.
- Build call sheets with donor history, giving capacity,
and tailored talking points.
- Brief the candidate before each call block and staff
call time to maintain focus and pace.
- Track dials, conversations, pledges, and notes in real
time using tools like Numero and NGP.
- Generate daily pledge-to-cash reports and ensure
timely, personalized follow-up.
- Draft thank-you emails, pledge reminders, and
handwritten notes; manage follow-up scheduling.
Event Staffing & Support (30%) - Attend and staff campaign events, house parties,
fundraisers, and community meet-and-greets.
- Track and manage event logistics, including set-up,
signage, literature, and guest lists.
- Support the candidate on-site with materials,
reminders, and follow-up tracking.
- Liaise with hosts, surrogates, and campaign team to
ensure seamless execution.
Administrative &
Communications Support (50%)
Manage candidate scheduling, including invitations,
confirmations, and internal calendar updates
Coordinate campaign purchases (supplies,
merchandise, printing) and track vendor
communications
Draft first-pass content: thank-you notes, emails,
newsletters, memos, social media templates, and
event materials
Take photos and short videos at events for social
media and internal use
Provide light IT support, including onboarding new staff
and volunteers with email, shared drives, and digital
tools
Support data entry for volunteer sign-in sheets, donor
follow-up, and event tracking
Assist with volunteer/intern onboarding, research
projects, and daily campaign operations
Handle routine office tasks such as checking the mail,
picking up materials, and prepping items ahead of
events
Maintain inbox organization, document filing, meeting
notes, and internal task tracking