Please apply here: https://zinccollective.applytojob.com/apply/yDupjVzTiq/Development-Coordinator?source=Arena
POSITION SUMMARY
Zinc Collective is currently seeking a Development Coordinator to join our diverse and high-performing
team. Reporting to the Senior Vice President of Growth and Engagement, the Development Coordinator
serves as the backbone of the fundraising operation by ensuring all administrative processes are in
place to provide impeccable donor services. They will be responsible for implementing a streamlined
process for identifying, tracking, and cultivating new and existing donor relationships, preparing
briefing materials, and overseeing donor research, managing the donor acknowledgement process,
and assisting senior staff members with some administrative tasks. This is a great opportunity for
someone who is exceptionally detail-oriented, organized, passionate about Democratic politics, and
eager to use their skill set to affect change in the Democratic space. Limited travel is required for
this position.
ESSENTIAL RESPONSIBILITIES
Data Management: Oversee all aspects of donor data management, ensuring records
are organized, updated, and accurate for all current Zinc Collective programs and future
long-term focused projects. This includes:
Maintaining development database in CRM and other team resources
Assisting with data clean-up, including deduplication and reviewing edits to records
Coordinating with Zinc Collective data manager to ensure smooth integration into
larger organization-wide data tracking practices
Owning and overseeing all development team trackers and
Ensuring all calls, emails, and meeting notes are logged and organized in our CRM
Creating and facilitating gift acknowledgement process, drafting and producing
donor letters and ensuring thank you notes are drafted and delivered regularly
Managing and regularly updating online fundraising pages, contribution forms,
and other external documents
Generating up-to-date donation reports and crafting formatted giving summaries
Maintaining a working knowledge and background on all donors, especially
high-dollar, multi-year contributors
Administrative Support: Providing administrative and logistical support to the
development team,particularly in managing donor relations and fundraising activities.
This includes:
Draft requisite briefing materials, including memos, emails, and talking points,
and follow-ups, while managing next steps for the Chairman, President, and other
principals
Creating links and invitations, managing RSVP’s, and tracking pledges for events
Compiling and creating folders and marketing materials for in-person meetings
Participate regularly in programmatic meetings and updates to stay connected and
informed on ongoing work and successes
Work with Development team and compliance consultants to ensure the accuracy
and timeliness of campaign fundraising reports
Drafting and producing donor thank you notes
Attend fundraising events, meetings, and gatherings, as needed
Drafting donor collateral, including program collateral and Development newsletters
Other duties as assigned
Coordinating internal meeting schedules, serving as a primary note-taker, and
ensuring all meeting outcomes are shared in a timely manner
Assist with various logistical support for senior staff, including travel, scheduling,
and ad-hoc requests
**Prospect Research and Management: **Assist the development team with the identification,
cultivation and solicitation of prospects for call time, events, and individual meeting outreach.
This includes:
Conducting thorough research on potential donors and compile relevant
information for effective fundraising outreach
Working with the development team to develop individualized plans and/or
strategies for cultivation and solicitation of contributions
Maintaining and updating donor database with accurate call data and
contact information
THE SUCCESSFUL APPLICANT MUST DEMONSTRATE THE FOLLOWING EXPERIENCE AND SKILLS:
Has 2-4 years of professional experience as a marketing or development/finance professional
assistant on a political campaign or at a non-profit or mission-driven organization
Outstanding attention to detail and strong time management skills
Is an organized, driven self-starter who can work well under pressure, with a variety
of people, and on multiple projects
Proven ability to master and learn processes and platforms quickly, analyze data,
and synthesize information
Ability to manage a project through day-to-day requirements, duties, and deadlines
Comfortable owning a variety of deliverables, working independently, hitting
deadlines, and being held accountable
Solid written, verbal, and interpersonal customer service and communication skills
Fluency with contact relationship management tools (HubSpot, NGP VAN, Salesforce)
Experience managing sensitive information with professionalism and complete confidentiality
Experience managing up and across teams
Alignment with and excitement about Zinc Collective’s mission to work
toward persistent Democratic majorities
THE MOST COMPETITIVE APPLICANTS WILL DEMONSTRATE SOME OF THE FOLLOWING EXPERIENCE AND SKILLS:
Demonstrated success with HubSpot, NGP VAN, and/or ActBlue
Experience engaging directly with donors and high-level stakeholders at a political
organization or campaign
Experience building and executing a consistent donor acknowledgment process
Experience in researching and synthesizing information about individual
donors, foundations, and organizations, using multiple sources and means of
gathering details
Passion for Democratic and Progressive politics