Position: Executive Administrative Coordinator
Status: Full-time, exempt
Location/Time zone: Anywhere in the U.S convenient to travel, with a strong preference to Eastern standard
Deadline: Open until filled
Starting Salary Range:$68,000-$83,000 annually
About Us
re:power is a national organization seeking to build a critical mass of social justice movements and their leaders who embody the ideology and practice of liberatory organizing, and organizing practice that is pro-Black and grounded in community, collective action and abundance. Our ultimate vision is a liberated, multiracial democracy, free from the oppressive systems of white supremacy and patriarchy.
We work towards our vision by offering training and strategic support to leaders and organizations across the progressive ecosystem. Our programming is designed to capture the full spectrum of leaders: the newly activated/newly politicized, the deeply engaged and committed, those who are seeing a values-aligned community and those who are ready to step into becoming the trainer themselves. re:power, and our sibling organization—re:power Fund (501c3)—creates opportunities to learn and develop hard skills, grow leadership, deepen political analysis, and build community through our five program areas: Movement Building, Movement Technology, Civic Engagement, Women of Color Leadership, and Governance.
Since 2019, re:power has been led by Karundi Williams, our first Black woman Executive Director, who has led our small but powerful organization to success. Over the five years, re:power has deepened our commitment to BIPOC organizers through an intentional focus on BIPOC, especially women of color and trans and gender expansive people of color. In 2022, we finalized a new strategic vision and direction which we are now actively working to implement over the next five years and includes ambitious programming, fundraising, and communications goals.
In the last four years, re:power has trained over 7,000 organizers, candidates, campaigners, and leaders across our movement. 74% of our alumni identify as BIPOC as do the majority of our trainers, 63% are women, 8% are trans and gender expansive, 38% are LGBQIA, and 14% are youth (ages 18–24). We are proud of what we’ve accomplished together in such a short time, and also know that in order for our communities to continue winning and driving positive change, we must keep building our skills, capacities and networks. At re:power, we thrive in this transformational work. Our team is laser-focused on achieving our mission. Join us!
Position Overview
Are you an energetic, tech savvy, and highly-organized person who wants to contribute their skills to the movement for social justice? Join our team!
We are looking for someone who approaches their work with a collaborative spirit and commitment to excellence who would enjoy working collegially across our organization with the executive team, staff, and Board of Directors.
Primary Responsibilities
The Executive Administrative Coordinator works in service to our Executive Director, Karundi Williams, supporting our executive leadership to be more productive and effective. Working across our nationally-distributed organization, you will connect all the dots for the ED’s office, proactively managing the details so that she is always in the right place at the right time, ready to go with the right documents. You’ll collaborate to develop and maintain a strategy for managing her commitments so that she has the appropriate balance of time to gather, vision, write, rest, and lead. You’ll also support her relationship to re:power’s Board of Directors, helping executive leadership make the best use of their time and energy together.
Duties will include:
**• **Coordinating travel arrangements, including flights, accommodations, ground and public transportation, and meeting schedules for the ED and, from time to time, Board Members, staff, and other key partners and accompanying ED on travel engagements and on-site meetings as needed.
**• **Providing proactive and engaged project management support, meeting with the ED on a weekly basis and more frequently when needed to review commitments, requests, deliverables, appointments, and travel, ensuring that she is prepared.
**• **Proactively manage the ED’s scheduling and related logistics across a wide variety of engagements (multi-org meetings, media and speaking engagement requests, regular staff meetings, etc.) and meeting formats (digital, in-person, etc.), ensuring that meeting requests are handled with diplomacy and strategy in mind.
**• **Support organizational engagement with re:power’s Board of Directors, contributing to productive governance by serving as a liaison, handling calendar management, maintaining up-to-date contact information and bios, tracking expenses, requests, and special communications to and from the Board, and managing meeting logistics including attending and documenting minutes for all Board (3-4/year) and Committee meetings (4-5/year , flagging important follow-up items and ensuring that all loops are closed.
**• **Support multiple points of engagement, communications, and strategic priorities across all departments and levels at the organization for the ED to ensure goals are met.
**• **Review and/or draft ED’s correspondence and communications.
**• **Completing and submitting credit card expense reports, invoice requests, and other accounting and contact related paperwork for the ED.
**• **Manage ongoing and ad hoc outreach, engaging with internal and external colleagues to move projects forward with respectful persistence.
Qualifications
The ideal candidate will have the following professional and personal qualities, skills, and characteristics. It’s okay if you don’t meet every single requirement!
• 3-5 years administrative experience, with some of this in an organizational setting where your work supports executive leadership, ideally in a non-profit setting.
• An enthusiasm for re:power’s mission and an appreciation for our organizational culture. We are a team that believes in the value of collaboration (even when it’s messy!), working hard, communicating clearly, and aiming for excellence while also holding space for joy, compassion, and community care.
• Personal and professional commitment to being an antiracist team member and a willingness to engage in continuous learning on skills for collaborating in a multiracial organization.
• Ability to establish rapport with multiple contributors, bringing a sense of inquiry and curiosity.
• Adept at keeping all stakeholders apprised of relevant information, status of deliverables, and progress towards goals.
• Excellent interpersonal, verbal, and written communication skills.
• Strong administrative, planning, and organizational skills including the ability to strategically handle competing priorities and deadlines in a fast-paced and changing environment.
• Impeccable attention to detail and project management skills.
• Capable of working independently with strong self-initiative.
• Impeccable discretion and confidentiality.
• Experience with technology and ability to keep current with the latest organizational and communications tools (e.g. Google Suite; Excel; AirTable; Slack).
• A strong work ethic with a calm and relaxed demeanor, even in times of stress.
• Willingness to work non-standard hours, including weekends and travel when required. You will travel to accompany Karundi between 3-5 times per year at minimum and are expected to travel to board meetings, senior team retreats, and other on-site meetings as needed.
Compensation and Benefits
Starting salary for this position ranges from $68,000 to $83,000 with new staff typically coming in at the middle of this range. In an effort to counter pay inequality, the Executive Coordinator starting salary is nonnegotiable and benchmarked to competitive markets in the nonprofit sector. re:power offers a comprehensive benefits package with excellent/health/life/disability insurance, including these and other employment-related benefits:
• 90% employer-paid health and dental insurance premiums for staff and their families;
• 100% employer-paid life and disability insurance;
• Exceptionally generous and flexible paid time off;
• 401k retirement benefits with a 4% employer match;
• FSA enrollment;
• 12 weeks of paid parental leave;
• 12 weeks of paid sabbatical leave after 5 years of FT employment.
Application Deadline and Instructions
This position is open until filled, and applications will be reviewed on a rolling basis. Our ideal start is July 2024, however, the position will remain open until filled. Apply here by uploading a resume along with a cover letter that includes answers to the following two questions:
1. What is one of your primary motivations for this role?
2. Why would you like to work in support of re:power’s leadership?
We welcome applicants to also include additional relevant samples of their previous work—written reports, links to web-based publications, curriculum, meeting agendas, grant proposals, event invitations, podcasts, pitch letters, press releases, videos—and any other materials demonstrating communication skills or subject matter expertise are welcome, but not required at this stage.
re:power is an equal opportunity employer. We eagerly invite people of color, Native American and Indigenous people, immigrants, women, genderqueer and nonbinary people, LGBTQ people, people with disabilities, and others to apply for all open positions at re:power.
re:power offers a lively and highly rewarding professional environment. We are committed to creating a world where our lived experiences, perspectives and ideas are fully represented and that starts first within our organization. This position can be located anywhere in the United States convenient to regular travel, with a strong preference to Eastern time zones.
For more about our work, go to ** www.repower.org**.