Job Description: Executive Assistant
POSITION OVERVIEW
The Executive Assistant will provide administrative support to the Executive Director (ED) and play a critical role in ensuring the efficiency and effectiveness of the operations of Inequality Media, a non-profit digital media organization co-founded by Robert Reich. Reporting directly to the ED, this role is equal parts organization, communication, and coordination — perfect for someone who thrives in a fast-paced, mission-driven environment. The role supports a wide range of projects and tasks across administration, operations, fundraising, production, and communications and is an opportunity for someone to have a front seat to how an impactful and growing nonprofit is run.
This position requires excellent communication, organizational, and problem-solving skills, as well as the ability to manage multiple priorities. The position proactively anticipates and identifies the needs of the Executive Director and organization. The ideal candidate is excited by the opportunity to contribute to a growing nonprofit and shares our belief that economic inequality is a defining social justice issue of our time.
This is a full-time, hourly (nonexempt) position based out of Inequality Media’s Berkeley office with the opportunity to work from home one to two days per week. The salary range for this position is $70,000-$90,000
KEY RESPONSIBILITIES
Administrative & Operational Support & Communications:
Serve as the right hand to the Executive Director (ED), helping drive organizational goals and priorities.
Manage the ED’s calendar, scheduling, and daily operations with precision and foresight.
Coordinate logistics for weekly “Coffee Klatch” podcast featuring the ED and Prof. Robert Reich.
Support production needs including handling logistics for team meals for monthly in-studio video shoots and other creative projects.
Handle travel planning, expense reporting, and other operational tasks with efficiency and care.
Draft, edit, and manage internal and external communications on behalf of the ED.
Screen and respond to media inquiries, scheduling interviews with the ED and leadership team.
Maintain key email inboxes and ensure timely, professional responses to outside inquiries.
Provide high-level administrative and operational support, including occasional professional errands, as new opportunities arise.
Office Management & Logistics:
Maintain general office operations, including mail distribution, deliveries, and managing office supplies
Troubleshoot and resolve office-related issues
Assist with additional office tasks as needed
QUALIFICATIONS
Bachelor’s degree preferred
Administrative office experience, internship acceptable
Experience with fundraising or nonprofit organizations helpful but not required
Excellent oral and written communication skills, including copyediting
Strong organizational and troubleshooting skills
Ability to work independently and collaboratively within a small team
Ability to adapt to evolving priorities and deadlines while remaining calm under pressure
Proficient in Microsoft Office (Word, Excel, PowerPoint), Google Suite (Gmail, Drive, Docs, Sheets); Photoshop a plus
Excellent technology skills; comfortable troubleshooting tech issues and learning new systems quickly
Knowledge of current events, politics, and economics helpful
REQUIREMENTS
Passionate about Inequality Media’s mission and impact
Proven track record of follow-through and accountability
Flexibility and good humor
IDEAL CANDIDATE
The ideal candidate will handle multiple responsibilities simultaneously, balancing long-term projects with time-sensitive demands. They will be proactive, resourceful, and thrive in a fast-paced, entrepreneurial environment. Strong communication and organizational skills are essential. The candidate will be motivated by the opportunity to contribute to a growing nonprofit organization and share the staff and board’s belief that addressing economic inequality is a defining social justice issue of our time.
COMPENSATION & BENEFITS
Inequality Media offers salaries commensurate with experience. Benefits include health, dental, and vision insurance; paid vacation, sick leave, and holidays; and additional employee support resources as well as phone service reimbursement..
ABOUT INEQUALITY MEDIA
Inequality Media is a nonprofit digital media company with an employee-centered culture. Our vision is a United States where informed citizens actively participate in democracy and where economic gains are broadly shared. We creatively address the challenge of explaining why this matters and how solutions can be achieved through digital media and online videos. Learn more at: www.inequalitymedia.org and www.facebook.com/RBReich
HOW TO APPLY
Please submit an application here: https://docs.google.com/forms/d/e/1FAIpQLSe_Lh9jtlPWA5vrjtCxS09w_vNtG6nZ5ziPwfOiH08WbYiepw/viewform?usp=sharing&ouid=103973644780033470828