Position: Finance Coordinator
**Program: **Zinc Collective HQ
**Reports to: **Director of Budget & Finance
**Location: **Remote, USA
**Status: **Exempt, Full-Time
**Salary: **$65,000 - $75,000 annually, based on experience
We Elect Democrats!
Zinc Collective’s mission is to help deliver persistent Democratic majorities. We focus on running and funding programs, primarily at the federal level (House, Senate, Presidential) that retain and recruit talent and/or address infrastructure gaps across Democratic politics. Our three core programs are DigiDems, which embeds technology staff on competitive campaigns to help them win, Blue Leadership Collaborative, which creates the diverse campaign talent pipeline necessary to building Democratic majorities, and Zinc Labs, which serves as an incubator for the next generation of democratic tech tools and solutions.
Launched in 2018, Zinc Collective is a fast paced, collaborative organization that is more akin to a startup. The team is data driven, solution oriented, passionate about the mission, and obsessed with delivering both high quality programs and continuous improvement.
In 2024 and beyond, Zinc Collective will continue to invest in talent and infrastructure gaps, aimed at ensuring that the Democratic ecosystem has what it needs to win.
Zinc Collective is currently seeking a Finance Coordinator to join our diverse and high performing team. Reporting to the Director of Budget & Finance, the Finance Coordinator will ensure all administrative processes are in place for Zinc Collective and its supported organizations to manage and track their spending. They will be responsible for implementing a streamlined process for payroll, bill pay and vendor management, and expense management. This is a great opportunity for someone who is exceptionally detail-oriented, organized, passionate about Democratic politics, and eager to use their skill set to affect change in the Democratic space. Limited travel is required for this position.
This position supports Zinc Collective and organizations that contract Zinc Collective to provide financial management services.
Support financial processing and data management, ensuring records are organized, updated, and accurate including:
Contract Revenue & Receivables:
Preparing and tracking invoices and receivables
Support expense processes including:
Prepare semi-monthly payroll for multiple entities
Supporting with administrative filings for multi-state payroll
Review and ensure appropriate documentation for monthly expense reports across multiple entities including employee reimbursements
Review and prepare invoices for payment:
Review invoices for appropriate documentation prior to payment
Perform invoice data entry
Support vendor management, prioritizing strong customer service and responsiveness:
Onboarding and setup including W-9 collection and bill.com setup
Support with contract execution and tracking
Regular processing of of invoices / payments
Addressing vendor questions as needed
Organize and maintain financial and compliance documents in an organized GoogleDrive
Assist with compliance and administrative tasks including audit and 990 preparation, 1099 preparation, and other annual filings
Help to develop and enforce financial policies and procedures, ensuring adherence to regulatory requirements, and internal controls and policies
Other duties as assigned
Has least three years of experience in a finance, operations, or payroll role in a fast-paced environment
Outstanding attention to detail and strong time management skills
Is an organized, driven self-starter who can work well under pressure, with a variety of people, and on multiple projects
Proven ability to master and learn processes and platforms quickly, analyze data, and synthesize information
Ability to manage a project through day-to-day requirements, duties, and deadlines
Comfortable owning a variety of deliverables, working independently, hitting deadlines, and being held accountable
Excellent problem-solving skills, time-management, and organizational skills
A proven record of being detail-oriented,efficient, and tech savvy
Familiarity with Zoom, Google Workspace, accounting, and payroll software
Experience managing sensitive information with professionalism and complete confidentiality
Experience managing up and across teams
Alignment with and excitement about Zinc Collective’s mission to work toward persistent Democratic majorities
Experience working with remote teams
Experience with Quickbooks, Bill.com, and Paylocity
Experience working with campaigns, advocacy organizations, or government
Passion for Democratic and Progressive politics