Equis is a set of organizations (including Equis Research, Equis Institute, and EquisLabs) working to create a better understanding of Latinos, innovate new approaches to reach and engage them, and invest in the leadership and infrastructure for long-term change and increased engagement.
Since 2019, we have served as a hub for Latino research and innovation, leaning into the complexities of Latino voters in the United States, ensuring they get the sophistication of treatment and level of attention that matches their critical role in the electorate. Equis is also committed to developing Latino leaders across the progressive space, serving as a convener of organizations and individuals leading Hispanic-focused programs. The scope of our work is designed to engage Latinos in multiple arenas because we believe that this moment requires a complete rethinking of how we engage Latinos.
Moonshots encompass a range of 5-10 year projects targeting key areas: Democracy, Culture, Media, and Talent. With an intentionally broad scope, our aim is to redefine Latino engagement across multiple sectors. We collaborate with partners and allies, prioritize research and learning, and develop programs to tackle the underlying challenges hindering Latino influence and participation.
The Democracy Moonshot is designed to radically transform the civic experience of Latinos in this country and raise their participation in elections and civic life to levels commensurate with their potential as the second largest voting bloc in the country.
Reporting to the Initiative Director, Equis is seeking a Logistics Manager who will help support the launch, implementation, and ongoing programming of the 2024-2025 Moonshots Democracy programs that seek to increase Latino civic participation at scale in key communities across the US.
The role will closely work with programmatic leads to oversee projects to completion, ensure there are mechanisms in place for expenditures to remain within budget and are compliant with our various IRS statuses, and oversee the day-to-day activities to ensure intentional efficiency and efficacy. Acting as a liaison between Operations, Finance, and other Equis teams and the Moonshots Democracy, the ideal candidate will be someone who believes in an open door policy, thrives in a collaborative, cross-department work environment, is customer-service driven and has excellent attention to detail.
Organizational Liaison
Serves as the bridge between Operations, Finance, and other Equis teams and the Moonshots Democracy department to manage stakeholders and shared services providers that will provide services to programs, specifically in the realm of legal, compliance, operational, and event support.
Ensures all relevant parties across projects are identified, brought in, and kept up-to-date to eliminate unnecessary silos and foster Equis values related to transparency, inclusivity, and excellence.
General Operations Support
Work closely with program leads and the Finance Department to ensure projects are on track in relation to submitted budgets and cash flow is appropriately tracked.
Create and manage reporting, including weekly status reports to Democracy department leads and provide project status updates, as needed.
Support Democracy department staff onboarding, training, and ensures new and existing staff are able to find resources.
Other duties as assigned.
Develop SOP (standard operating procedures) for our systems and processes, ensuring that all team members have a clear understanding of our operations.
Legal Compliance Management:
Support all components of the vendor contracts lifecycle from ensuring that contracts and agreements are ready for processing, to following up with vendors on an as-needed basis, and managing when contracts and agreements are set to expire. You will work closely with staff providing timely reports on the status of contracts and agreements.
Negotiate and redline contracts to ensure they align with Equis' priorities and inform clients about potential business risks.
Ensure that all contracts, agreements, and MOUs comply with local, federal, and Equis standards.
Identify and resolve issues as they arise, and develop effective solutions as needed.
Vendor Management:
Work closely with relevant partners within the Latino Democracy ecosphere.
Serve as the first point of contact with vendors and business partners regarding requests for services or critical issues to be addressed (e.g., travel logistics, materials procurement, administrative support, operations needs, and more).
Logistics and Planning:
Create and maintain event and logistics plans and budgets.
Alongside the Operations and PTC departments, support the planning of the Democracy team travel. Events include but are not limited to listening tour travel, design lab, and Equis staff travel to active program locations.
Serve as point of contact for the company travel platform, responding to staff requests for travel arrangements as needed.
Communicate and liaise with all vendors related to travel: hotels, meeting spaces, etc to ensure staff travel accommodations are met and authorization forms are sent and received.
Liaise with accounting and payroll to account for the company’s travel expenses via monthly and weekly reports.