The Embodiment Institute
The Embodiment Institute (TEI) is a training institute, research entity, and culture change engine that strategically develops people and organizations to be agents of transformation in families, social movements and the environment. Founded in 2020, TEI is an organization that utilizes multiple strategies including online and in person trainings, written publications, and land stewardship to reach a broad audience of people and groups looking to build embodied emotional skills into their lives and culture.
Position Description
The Operations Manager is a leader and project manager in the areas of Operations, Safety & Digital Security, HR, and Finance with a talent for implementing sustainable and values-aligned practices that scale the impact of TEI’s mission. This position will work closely with the Operations Director in developing new systems and improving existing ones, leveraging their strong technology and relational skills within an organization that is scaling and changing to meet the needs of this moment. The Operations Manager joins a dynamic, motivated team of creative and embodied practitioners collaborating virtually across the country.
Essential Job Functions
Operations and Internal Projects- 25%
Co-creates and evolves operational practices and systems for Owl Song, our retreat center and land project
Collaborates with stakeholders across the organization to map processes & relationships and to support the design of effective operational workflows
Supports the Operations Director by planning, implementing, and monitoring emergent internal projects as needed
Safety, Security, and IT Infrastructure- 25%
Owns physical & digital security policy and procedure protocol for TEI as a remote organization and retreat center
Liaises with stakeholders across organizations to develop and maintain security practices that enhance the safety of Owl Song visitors, TEI staff, and TEI online community members
Supports the Operations Director with information and technology infrastructure decisions and upkeep
Owns special security practices and procedures for high visibility staff
Owns documentation and training of TEI staff on security protocols and IT platforms
HR and Compliance- 20%
Supports the creation, adoption, evaluation and iteration of values-aligned organizational policies & practices and maintains TEI’s Employee Handbook
Manages TEI’s recruitment, hiring, and onboarding processes
Manages state and federal compliance and maintains business insurance
Promotes growth and accountability to an embodied and relational culture through annual culture assessment process and through management of organizational rhythms and practices
Finance- 20%
Supports Operations Director with key financial management processes including annual budget creation & management, cash flow management, and board financial reporting and analysis
Maintains and updates fiscal policy and procedures manual in collaboration with the Operations Director and the accounting consultant
Supports with annual 990 filing and annual financial audit process
Support the Operations and Development Coordinator as needed with administrative finance tasks
Embodiment Learning, Internal Culture, Emergent Opportunities - 10%
Engage in staff development and embodiment practice,
Participate in TEI staff meetings, retreats, and department meetings.
Complete TEI administration tasks as needed including expense reports, time cards, evaluation tasks, etc
Respond to emergent opportunities, as needed
Qualities
Self-motivated, resourceful, creative, and demonstrates ownership and initiative
Ability to provide consistent and thoughtful written and oral communication with diverse stakeholders
Open to giving and receiving feedback and committed to practicing this regularly
Able to identify needs proactively and motivation to pursue solutions
Commitment to excellence, abundance, and quality
Enjoys collaboration and being a part of a dynamic, highly impactful and integrated team
Keen organization and prioritization skills, strategic thinking and emotional intelligence; strong ability to keep yourself and others organized and prioritize a high-volume of competing tasks
Maintains flexibility and effectively manages ambiguity in a responsive work environment
Curiosity and excitement to learn
Commitment to personal embodiment practice
Astute decision-making skills, proven ability to use foresight, nimbleness and strong judgment.
Rooted in social justice, equity and a lived commitment to apply racial, gender and economic justice lenses in both personal and workplace context
Qualifications
Five or more years of project management, non-profit operations, IT, and/or digital security experience
Proven track record of building and maintaining effective and strategic communication with multiple stakeholders
Process management skills: able to hold, deliver, and continuously improve upon multiple processes, making them more easeful, values-aligned, and impactful
Project management skills: stays on top of multiple projects, plans backwards, anticipates obstacles, identifies and involves stakeholders appropriately, uses resources wisely
Excellent organizational and communication skills and commitment to follow through
Proficient in G-suite, Zoom, Calendly, Excel, Slack, project management software (ie Monday.com)
Preferred: experience in healing justice or social justice fields
The Embodiment Institute is an Equal Opportunity Employer. Black, Indigenous, People of color, queer, gay, lesbian and/or bisexual people, transgender, genderqueer and/or non-binary folks are encouraged to apply.