The Special Projects Coordinator will provide project management for both ongoing and ad hoc projects across the organization, prioritizing tasks and contributing to outreach, research, policy, and communications. This position reports to the Chief of Staff & Development Director. This full-time position is non-exempt and is represented by the Office of Professional Employees International Union (OPEIU). Duties include:
Provide project management for special projects, setting deadlines and communicating with partners and stakeholders.
Manage organizational deliverable calendar, ensuring deliverables and tasks are drafted, reviewed, and completed.
Track budgets and coordinate contracts with consultants and vendors, including deliverables and deadlines.
Manage development calendar, including grant proposal and report deadlines, and contribute to proposals and reports as needed.
Coordinate and staff internal and external meetings, including sending agendas and synthesizing action items for follow-ups.
Assist with planning annual conferences and workshops, and serve as primary coordinator for regular virtual briefings, panels, and webinars.
Provide research and communications support as needed.
Help maintain constituent relationship management system and other tools for tracking organizational contacts.
Undertake other duties and special projects as assigned.
To succeed in this role, a candidate must be a self-starter, eager to work in a fast-paced environment, and be comfortable with shifting deadlines and responsibilities. Candidates should demonstrate experience (whether through internships, volunteer experiences, or paid work) with the following skills, and abilities; however, we are looking for a well-rounded candidate who is eager to grow in the role and limited experience in one or two of these areas should not preclude a candidate from applying.
1-2 years of experience in policy, advocacy, government, or campaigns.
Knowledge of or demonstrated interest in consumer protection, household debt, and public policy.
Exceptional organizational skills and the ability to manage extensive documentation and written information.
Discretion in handling confidential organizational documents and communications.
Excellent oral and written communication skills to ensure full-circle communication and thorough dissemination of important tasks, projects, and meetings.
Outstanding interpersonal skills. Ability to work collaboratively with colleagues and externally to build partnerships while balancing the needs of diverse stakeholders.
Ability to synthesize information from multiple sources into a cohesive written or oral presentation and communicate effectively with a variety of audiences.
Flexibility in working style, marked by an ability to work closely with a wide range of personality and organization types and teams.
Ability to resolve conflicts professionally and maintain patience, grace, and humor under pressure.
Ability to adhere to numerous deadlines, conflicting priorities, and handle multiple tasks efficiently.
Ability to receive, balance, and handle direction and input from multiple colleagues.
Commitment to Nondiscrimination:
We are committed to providing a work environment free from discrimination, where all team members feel valued, respected, and included. We know that our work is enriched by the varied voices and perspectives of every staff and board member, so we are committed to making an earnest effort to recruit, welcome, train, develop, and retain talented individuals from all backgrounds. We believe that a welcoming culture expands our creative capacity to do our work and achieve greater outcomes for people and the world.